Job Details

Health Professions Research/Grants Accountant
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Position Number: 1708254
Location: San Antonio, TX
Position Type: Business and Financial Management

Health Professions Research/Grants Accountant

UIW Mission
University of the Incarnate Word is a Catholic institution that welcomes to its community persons of diverse backgrounds, in the belief that their respectful interaction advances the discovery of truth, mutual understanding, self-realization, and the common good.

Position Summary
The Health Professions (HP) Research/Grants Accountant is responsible for managing the day-to-day flow of pre-and post-award financial administration of sponsored research projects and grants for all of the health professions schools of the University.

Reporting to the Grants Accounting Manager in the Comptroller's Office, the Health Professions Research/Grants Accountant is responsible for the budget development of grant proposals, review of requests for proposals, meeting with faculty and other project directors or principal investigators to plan proposal budgets and review and upload them through the university grants approval portal per UIW policy and processes, assisting with review of financial reports required by sponsors, creating and discussing monthly financial reports with key stakeholders, completing and tracking billing agreements with partner institutions and timely submission of progress reports, identifying and resolving issues that arise throughout the life cycle of the award, sub-recipient monitoring on sub-awards/contracts, re-budget requests, financial projections, maintaining accounting records and reconciliations, budget reconciliation, no-cost extension and carry-forward requests, and ensuring compliance with Federal and University cost principles. The Health Professions Research and Grants Accountant understands the UIW HP programs and services, and the processes and resources required to support them and serve as a resource and advisor to administrators, chairs, faculty and staff regarding grant budgets and financial grant management.

This position is considered a Responsible Employee under Title IX federal regulations and Mandatory Reporter under Texas state law and The UIW Sexual Misconduct Policy. As a Mandatory Reporter, this position requires you as the employee to promptly report any incident that you witness or receive information about violating Title IX. These reporting responsibilities are set out in the UIW Sexual Misconduct Policy.

Essential Functions

Job Duties

Job Duties

Job Duty Name
Grants & Contracts Accounting

Description of Job Duties
- Provide expert financial research and grants administration to support the HP schools, playing a key role in the coordination of research and grant activities including special projects and oversight of complex programs;
- Monitor project expenditures, including monthly assessments of fund activity, thereby preventing overruns; make recommendations of actions as necessary; prepare and maintain financial analysis and forecasting on a timely and ongoing basis;
- Serve as liaison to other UIW departments including Accounts Payable, Payroll, and Purchasing, and oversee all billing and A/R activities for research and grants as required;
- Be responsible for the timely and accurate submission of granting agency reports;
- Advise regarding the allowability of costs to be charged to a grant; work with UIW Grants Accounting Office and HP personnel to resolve complex accounting issues;
- Provide development and delivery of training programs related to financial pre- and post-award administration of grants, and continuing education for school and departmental personnel regarding regulations and requirements set forth by the federal and state governments and other grantors Job Duties

Job Duty Name
Policies and Procedures & Reporting

Description of Job Duties
- Provide exceptional customer service to the schools principal investigators and department and/or office administrators to establish budgets and coordinate training regarding financial policies and procedures;
- Responsible for procedural compliance and maintain internal controls to ensure the accuracy and integrity of financial data and/or systems that support grant accounting;
- Develop and maintain policies, procedures and business processes to ensure compliance with federal, state and all other regulatory bodies governing financial grant compliance;
- Work in conjunction with the UIW Grants Accounting Office on issues related to interdepartmental policies and procedures regarding the post-award financial administration of research and grant activity;
- Stay current regarding new regulations and requirements regarding federal and other sponsored grant activity as well as UIW fiscal policy;
- Cross-train supporting accounting staff as needed;
- Perform other duties as required Job Duties

Job Duty Name
Audit

Description of Job Duties
- Work directly with auditors and provide documentation, support, and responses for annual financial audits as required;
- Continually improve and implement systems designed to enhance the performance related to pre- and post-award administration based on an annual analysis of operations;
- Respond to audit inquiries accurately and in a timely manner Job Duties

Job Duty Name
Restricted Funds & Other

Description of Job Duties
- Monitor and analyze restricted fund accounts;
- Review and approve related transactions (revenue and expenditures);
- Perform restricted account administration by establishing fund records, policies and procedures, and timetables;
- Work closely with budget managers to establish budgets and handle procedural matters;
- Maintain communication with budget managers to ensure account accuracy;
- Perform related duties as required

Knowledge Skills and Abilities
- Computer skills and financial/accounting skill as described above;
- Excellent judgment and the ability to maintain confidentiality;
- Enthusiasm for working in a fast-paced, results-driven environment;
- Exceptional attention to detail and ability to multi-task, prioritize, and meet deadlines;
- Ability to be engaged in multiple projects in multiple divisions simultaneously;
- Ability to be organized and flexible in an environment that requires continuous monitoring of priorities;
- Strong organizational, administrative, time management, and communication (both verbal and written) skills;
- Excellent interpersonal and management skills, with the ability to interact professionally at all levels and plan and initiate new activities;
- Ability to work both independently and as part of the growing HP Schools research and grants team;
- Excellent skills in the use of PC, database, spreadsheet, statistical and word processing application software;
- Knowledge of accounting, budgeting, and financial reporting systems;
- Excellent business problem solving, communication and project management skills;
- Ability to prepare and interpret a variety of financial statements, reports, and analyses;
- Skills in operating a calculator and/or a ten-key adding machine;
- Ability to work effectively with individuals from diverse communities and cultures;
- Employee shall adhere to all applicable rules and regulations of the University, the Conference, and the NCAA

Required Education
Bachelors degree in Business Administration, Accounting or Finance

Required Work Experience
Two (2) years of accounting experience

Preferred Qualifications
-Five (5) years of related experience, with at least three (3) years in support of research and grant administration and grant budget development;
-Extensive working knowledge of federal and state regulatory agency rules and regulations regarding research and grants;
-MBA or CPA;
-Experience managing grants at a health professions school;
-Demonstrated knowledge of Uniform Guidance (UG) and financial audit and reporting requirements

Required Certifications, Licenses or Registrations

Work Hours

Physical Demands

Posting Number: AS884PO
Job Type: Full Time
Job Category: Administrator (exempt)
Desired Start Date:
Position End Date (if temporary):
Reports To: Grants Accounting Manager
Salary: Negotiable
Open Date: 11/12/2019
Close Date:
Open Until Filled: Yes

Special Instructions to Applicant

To apply, visit https://jobs.uiw.edu/postings/13908

UIW is committed to a policy of equal opportunity in employment, without regard to race, color, national origin, disability, genetic information, veteran status, sex, gender, age, or religion (except in limited circumstances when religious preference is both permitted by law and deemed appropriate as a matter of University policy).