Job Details

Administrative Coordinator, DISCOVER - Georgetown University Medical Center
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Position Number: 5792754
Location: Washington, DC
Position Type: Human Resources

Administrative Coordinator, DISCOVER - Georgetown University Medical Center

Located in a historic neighborhood in the nation's capital, Georgetown offers rigorous academic programs, a global perspective, exciting ways to take advantage of Washington, D.C., and a commitment to social justice. Our community is a tight knit group of remarkable individuals interested in intellectual inquiry and making a difference in the world.

Requirements

As a top academic health and science center in the United States, Georgetown University Medical Center seeks to provide, in a synergistic fashion, excellence in education - training physicians, nurses and other health care professionals, as well as biomedical scientists - and cutting-edge interdisciplinary research collaboration, enhancing our basic science and translational biomedical research capacity in order to improve human health. Emphasizing service, we are dedicated to the Catholic, Jesuit principle of cura personalis - "care of the whole person." Our partnerships with organizations in the region strengthen our work and expand its reach. DISCOVER, or Development of Investigators Supporting Community Outreach and Value of Engagement in health disparities Research, is a Center of Excellence funded by the National Institute of Minority Health and Health Disparities.

The Administrative Coordinator supports the day-to-day activities of DISCOVER and works closely with DISCOVER leadership to facilitate the administrative and communication structures. The DISCOVER Coordinator will support the DISCOVER core leads (Administration, Investigator Development, Community Engagement and Dissemination) in coordinating efforts across the cores. They will support strategic communication and outreach to DISCOVER team members and advisory board members (external advisory board, internal advisory board, and community advisory board), scheduling and planning meetings, organizing notes, and following up actions from meetings. The primary responsibilities of the DISCOVER Administrative Coordinator include providing administrative, communication, and logistic support. Additional duties include, but are not limited to:

Draft and disseminate communication about DISCOVER activities and events, supporting the day-to-day organization and coordination across the DISCOVER Cores (administration, investigator development, and community engagement and dissemination).
Schedule meetings, draft and distribute agendas, write meeting minutes, and track workflow progress with clear delineation of action items and the individuals responsible.
Foster an inclusive environment for community members engaged in DISCOVER's Community Advisory Board and DISCOVER activities in the Washington DC area, coordinating workshops/programs and sending reminders/follow-up emails.
Provide general office support including but not limited to meeting and event coordination (room reservations, managing RSVPs, creating and sending advertisements), and workshop material preparation.
Communicate with DISCOVER leadership, co-investigators, and early career investigators about activities, scheduling and following up on tasks for training activities.
Assist DISCOVER leadership with writing, editing, and disseminating DISCOVER funding announcements to recruit prospective DISCOVER Investigator applications, processing submitted applications and assisting in coordinating reviews.
Track outcomes of investigators who are supported through DISCOVER, providing administrative and coordination support to the DISCOVER's leadership and advisory boards.
Communicate with DISCOVER's leadership and advisory boards via email to aid in orientation of meetings
Compile existing resources, information, and resources related to DISCOVER's goals, maintaining the DISCOVER website.
Process payments for DISCOVER-related administrative purchases through the Georgetown Management System (GMS) as applicable.
Assist DISCOVER leadership in writing and editing progress reports to submit quarterly to DISCOVER boards and annually to funding agency.

Work Interactions

The DISCOVER Administrative Coordinator works with the DISCOVER executive leadership and core co-leads (faculty within GUMC). The Coordinator will also work with early career faculty and postdoctoral fellows who are interested and become engaged in DISCOVER activities for training in health disparities research and community outreach and engagement. The Coordinator will work with nationally-recognized experts and community leaders in health disparities research who serve on the External Advisory Board, Internal Advisory Board, and Community Advisory Board.

Requirements and Qualifications

Requires a Bachelor's degree with a minimum of 5 years of administrative experience OR an Associate's degree with a minimum of four years of administrative coordination experience
Previous experience in an academic environment is preferred
Must have excellent verbal and written communication skills
Must have good attention to detail
Ability to deal effectively and professionally with a variety of persons
Demonstrated time management skills and ability to multitask
Must have knowledge of Microsoft Office and Google Drive programs (google documents, google sheets)
Must have the ability to take initiative and work independently to plan, organize, and prioritize tasks

Work Mode Designation

This position has been designated as Hybrid. Please note that work mode designations are regularly reviewed in order to meet the evolving needs of the University. Such review may necessitate a change to a position's mode of work designation. Complete details about Georgetown University's mode of work designations for staff positions can be found on the Department of Human Resources website: https://hr.georgetown.edu/mode-of-work-designation.

Pay Range:

The projected salary or hourly pay range for this position which represents the full range of anticipated compensation is:
$21.16 - $35.29

Compensation is determined by a number of factors including, but not limited to, the candidate's individual qualifications, experience, education, skills, and certifications, as well as the University's business needs and external factors.

Current Georgetown Employees:

If you currently work at Georgetown University, please exit this website and login to GMS (gms.georgetown.edu) using your Net ID and password. Then select the Career worklet on your GMS Home dashboard to view Jobs at Georgetown.

Submission Guidelines:

Please note that in order to be considered an applicant for any position at Georgetown University you must submit a resume for each position of interest for which you believe you are qualified. Documents are not kept on file for future positions.

Need Assistance:

If you are a qualified individual with a disability and need a reasonable accommodation for any part of the application and hiring process, please click here for more information, or contact the Office of Institutional Diversity, Equity, and Affirmative Action (IDEAA) at 202-687-4798 or ideaa@georgetown.edu.

Need some assistance with the application process? Please call 202-687-2500. For more information about the suite of benefits, professional development and community involvement opportunities that make up Georgetown's commitment to its employees, please visit the Georgetown Works website.

EEO Statement:

Georgetown University is an Equal Opportunity/Affirmative Action Employer fully dedicated to achieving a diverse faculty and staff. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, color, religion, national origin, age, sex (including pregnancy, gender identity and expression, and sexual orientation), disability status, protected veteran status, or any other characteristic protected by law.

Benefits:

Georgetown University offers a comprehensive and competitive benefit package that includes medical, dental, vision, disability and life insurance, retirement savings, tuition assistance, work-life balance benefits, employee discounts and an array of voluntary insurance options. You can learn more about benefits and eligibility on the Department of Human Resources website.

To apply, visit https://georgetown.wd1.myworkdayjobs.com/en-US/Georgetown_Admin_Careers/job/Medical-Center/Administrative-Coordinator--DISCOVER---Georgetown-University-Medical-Center_JR19243-1